Most people know Google Workspace as "business email," and that is where it starts. But one subscription actually unlocks a full set of connected tools your team already knows how to use, all running on your own domain and managed from a single admin console.
Here is every app you get, what it actually does for a Kenyan business, and which plan you need to unlock it.
The Core Apps
Gmail
Business email at your own domain, like hello@yourbusiness.co.ke. Same Gmail your team already knows, but professional, with powerful spam filtering and search. This alone changes how customers and banks perceive your business.
Google Drive
Cloud storage for all your files, from 30 GB per user on Starter up to 5 TB on Business Plus. Everything is searchable, shareable, and safe, so files stop living on one person's laptop. Shared drives for proper team storage arrive on Business Standard.
Admin Console
Your control centre. Add and remove staff, reset passwords, set security policies, enable 2-step verification, and manage company data on staff phones and laptops. It is what turns a set of accounts into a managed system.
Documents and Collaboration
Google Docs
Documents that several people can write and edit at the same time, with full version history. Ideal for proposals, contracts, reports, and anything your team drafts together.
Google Sheets
Spreadsheets for budgets, stock lists, sales tracking, and reporting. Because they live in the cloud, your team always works from the same current numbers instead of emailing versions back and forth.
Google Slides
Presentations for pitches, training, and client meetings, editable by your whole team and presentable straight from any device.
Meetings and Communication
Google Meet
HD video meetings with screen sharing and live captions. Capacity depends on your plan: up to 100 participants on Starter, 150 on Standard with recordings included, and 500 on Business Plus with attendance tracking.
Google Calendar
Booking pages: Standard+Shared team calendars, meeting room booking, and scheduling that works across your organisation. From Business Standard you also get appointment booking pages, so clients can book time with you directly.
Google Chat
Team messaging with spaces for projects and departments. It keeps quick internal back-and-forth out of your inbox and out of personal WhatsApp groups.
Forms, Sites and Vault
Google Forms
Surveys, feedback forms, order forms, and data collection that feed straight into Sheets. A genuinely underrated tool for customer feedback and internal requests.
Google Sites
Simple internal sites, such as a staff handbook, onboarding hub, or project portal, built without any coding and shared only with your team.
Google Vault
Business Plus & EnterpriseRetention, legal hold, search, and export of your organisation's email and files, known as eDiscovery. Essential for law firms, accounting practices, financial services, and anyone with compliance obligations.
Gemini AI: The 2026 Difference
Gemini AI
Gmail on Starter · Full on Standard+Google's AI is built right into Workspace. It drafts emails, summarises long threads you have been copied into, helps build spreadsheets, and takes notes during meetings, so your team spends less time on busywork. Business Starter includes Gemini in Gmail, and Business Standard and above unlock full Gemini AI across all the apps.
Which Plan Unlocks What
All apps come with every plan, but capacity and the advanced features differ. Here is the practical difference:
| Feature | Starter $7 | Standard $14 | Plus $22 |
|---|---|---|---|
| Storage per user | 30 GB | 2 TB | 5 TB |
| Meet participants | 100 | 150 | 500 |
| Meeting recordings | No | Yes | Yes |
| Shared drives | No | Yes | Yes |
| Gemini AI | In Gmail | All apps | All apps |
| Appointment booking | No | Yes | Yes |
| Google Vault | No | No | Yes |
Not sure which plan you need?
We will look at your team size and how you work, then recommend the right plan with no overselling. Setup, migration and training included, billed in KES via M-Pesa.
See Our Google Workspace ServiceHow It All Works Together
The real value is not any single app, it is that they are connected. An email in Gmail becomes a calendar invite in one click. A file in Drive is edited live in Docs during a Meet call. A Form collects responses straight into Sheets. Gemini pulls it together and summarises what you missed. Nothing is stitched together with free tools that do not talk to each other, and everything is secured and controlled from one admin console.
- Our Google Workspace service, setup, migration and local billing.
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Frequently Asked Questions
What apps are included in Google Workspace?
Google Workspace includes Gmail on your own domain, Google Drive for storage, Docs, Sheets and Slides for documents, Google Meet for video calls, Calendar for scheduling, Chat for team messaging, Forms for surveys, Sites for internal pages, and built-in Gemini AI. Business Plus and Enterprise plans also include Google Vault for retention and eDiscovery. Everything is managed from one admin console.
Does Google Workspace include Gemini AI?
Yes. Gemini AI is built into Google Workspace. On Business Starter you get Gemini AI in Gmail, and from Business Standard upwards you get full Gemini AI across all the apps. It can draft emails, summarise long threads, help build spreadsheets, and take meeting notes, which saves your team time on everyday work.
How much storage do I get with Google Workspace?
Storage depends on your plan. Business Starter gives 30 GB per user, Business Standard gives 2 TB per user, and Business Plus gives 5 TB per user. Enterprise plans offer configurable storage. All of it is pooled Drive storage that your team can share and search.
How many people can join a Google Meet call?
Meet capacity depends on your plan. Business Starter supports up to 100 participants, Business Standard supports up to 150 and adds meeting recordings, and Business Plus supports up to 500 with attendance tracking. Enterprise plans offer the largest capacity plus live streaming.
What is Google Vault and do I need it?
Google Vault is a tool for retaining, searching, and exporting your organisation's email and files for compliance and legal purposes, known as eDiscovery. It is included on Business Plus and Enterprise plans. You need it if your business must retain records for regulatory or legal reasons, such as law firms, accounting practices, and financial services.
Which Google Workspace plan should I choose?
Most small businesses start on Business Starter at $7 per user per month for professional email and 30 GB storage. Choose Business Standard at $14 if you need 2 TB storage, Meet recordings and full Gemini AI. Choose Business Plus at $22 if you need Google Vault, 5 TB storage and Meet up to 500. Above 300 users you move to an Enterprise plan. All prices are annual and exclude VAT.
Can WPfoss set up Google Workspace for my business?
Yes. WPfoss is a certified Google Workspace partner in Nairobi. We handle plan selection, domain verification, mail routing, user setup, migration of your existing email, and team training, then provide ongoing local support. You pay Google's standard price, billed in Kenya shillings via M-Pesa or bank transfer.
Get every app set up properly, from day one
WPfoss handles plan selection, setup, migration and team training so your business actually uses everything it is paying for. Billed in KES via M-Pesa, at Google's standard price.
Get Started With WPfoss