Every Google AI Tool Included With Google Workspace (2026)

Most Kenyan businesses paying for Google Workspace are using it for email and Drive. The AI tools now included in the same subscription go largely unopened, partly because Google has renamed most of them at least once this year.

So this is the current list, as of today: what is included at no extra cost, what needs a paid add-on, and what is a separate product that merely uses your Google login. Every claim here comes from Google's own pages, read on 23 October 2026.

Included in Your Subscription

Google folded its AI features into the plan price rather than selling them separately. On Business Standard, Business Plus and the Enterprise plans, these come with the subscription:

What Business Starter Does Not Get

Starter is the cheapest plan and the AI difference is the main reason to move up. On Starter you get basic access to the Gemini app, Gemini in Gmail, Gemini in Vids and Gemini Notebook at reduced limits, such as 3 audio overviews a day instead of 20.

What you do not get on Starter: Gemini inside Docs, Sheets, Slides, Drive, Meet and Chat, which is where most of the daily time saving actually lives. That gap is worth more than the price difference for most teams, which is $7.00 against $14.00 per user per month on the annual plan.

The Tools, One by One

Gemini Notebook, the most underused of the set

Upload your own material, a tender document, a policy manual, a set of supplier contracts, then ask questions and get answers drawn from those sources rather than from the open internet. It will also generate an audio overview, which is a spoken summary two people can listen to on a drive to a meeting. For a business with institutional knowledge trapped in PDFs, this is the single most useful thing in the bundle.

Google Vids

Video creation for work: training material, product explainers, internal announcements. It is included on every plan including Starter, and the AI video generation uses Gemini Omni, upgraded in September 2026 to Omni 1.1 Flash with 1080p output and duration control.

Workspace Studio

The one most likely to save an administrator real hours. It builds automated flows across your Workspace: route incoming mail, file attachments, draft replies, chase approvals. Google began enforcing usage limits on 1 November 2026, so check what your plan allows before building something you depend on.

Deep Research

Gemini runs a multi-step research task and returns a structured report, and it can draw on your own Workspace content when you allow it. Limits differ by tier: roughly 5 reports a month at the lowest, 20 a day in the middle, more with the add-on.

Gems are being retired, so build skills instead

If your team has built custom Gems, plan for this. Google has said Gems move into the Settings panel from 17 November 2026, and that Business and Enterprise users will no longer be able to create or use them from no sooner than 1 March 2027, with existing Gems migrated to draft skills. Skills are the replacement: saved, reusable instructions.

Which Gemini Model You Get

Google's own comparison page lists four names for Workspace users: Argon, Pro, Thinking and Fast. Argon, the newest flagship, is listed only for customers with the paid add-on. Deep Think is shown as unavailable on the Business and Enterprise plans.

Daily limits attach to each, and Google says they may change frequently. Rather than quoting numbers that will be stale next month, check the comparison page in your own admin console before you build a process around a limit.

The Paid Add-On

The current add-on is called AI Expanded Access, replacing the old AI Ultra Access. It can be bought on Business Standard, Business Plus, Enterprise Standard and Enterprise Plus, but not on Business Starter.

It raises limits and adds extras: the Argon model in the Gemini app, more image, video and music generation, higher Workspace Studio and Gemini Notebook limits, and real-time speech translation.

Not Part of Workspace

These come up in conversation constantly and are separate products, whatever your Google login suggests:

• Google AI Studio and the Gemini API: developer tools. Free-tier use is possible with a Google account, paid use needs a Cloud billing account.
• Stitch: the Google Labs tool that generates interface designs from a prompt. We found no Google page putting it inside any Workspace plan.
• Jules, Antigravity, Gemini CLI and Gemini Code Assist: developer tools. Google's own page says Workspace customers' access to CLI, Code Assist and Antigravity ended on 7 July 2026, pointing those users to Gemini Enterprise instead.
• Gemini Enterprise: a Google Cloud product sold separately, starting at USD 21 per seat per month on its Business edition.
• Veo: not a standalone Workspace app. You reach video generation through Vids, the Gemini app or Flow, which lists Veo 3.1.

Is Your Data Used for Training?

This is the question Kenyan businesses ask us most, especially those handling client data.

Google's privacy hub states that "Workspace does not use customer data for training models without customer's prior permission or instruction", and its business FAQ says submissions are not used to train models and are not reviewed by humans. The Business Standard page puts it plainly: your company data is not used for AI model training or ads.

Administrators can switch the Gemini app, Gemini Notebook, Vids, Studio and Flow on or off per department, and Early Access apps are off by default.

Where to Start

If you buy Workspace through us the licence costs the same as from Google, you pay in Kenya shillings by M-Pesa or bank transfer, and setup and training are included. Plans and prices are on our Google Workspace page, with the detailed comparison in Workspace plans compared.

Frequently Asked Questions

Which Google AI tools come free with Google Workspace?

On Business Standard, Business Plus and the Enterprise plans: the Gemini app, Gemini inside Gmail, Docs, Sheets, Slides, Drive, Meet and Chat, Gemini Notebook, Google Vids, Workspace Studio, Pics and Skills, plus Flow as an additional service with 50 daily AI credits. They are part of the plan price, not an add-on.

What does Business Starter miss out on?

Starter includes basic access to the Gemini app, Gemini in Gmail, Vids and Gemini Notebook at lower limits, but not Gemini inside Docs, Sheets, Slides, Drive, Meet or Chat. That is where most of the daily time saving lives, which is the main reason to move up to Business Standard.

Is NotebookLM still called NotebookLM?

No. Google renamed it Gemini Notebook on 16 July 2026, and it remains a standalone product. You upload your own documents, question them, and generate audio overviews. It is included with Workspace plans, with higher limits above Starter.

Are Google Stitch, AI Studio and Jules part of Workspace?

No. They are separate products that use a Google account. Google AI Studio and the Gemini API are developer tools, Stitch is a Google Labs design tool, and Jules, Antigravity, Gemini CLI and Gemini Code Assist are developer tools whose Workspace access ended on 7 July 2026.

Does Google use my company's data to train its AI models?

Google states that Workspace does not use customer data for training models without the customer's prior permission or instruction, and that submissions are not used for training or reviewed by humans. There are exceptions outside core Workspace: Flow carries Google's own warning that interactions might be used to train models, and the unpaid tiers of AI Studio and the Gemini API use content to improve Google products.

What is AI Expanded Access and what does it cost?

It is the paid add-on that replaced AI Ultra Access, available on Business Standard, Business Plus and Enterprise but not Starter. It raises limits and adds the Argon model, more image, video and music generation, and real-time speech translation. Google does not publish a price on its own page, so ask for the current figure in writing and confirm whether it is per user.

What is happening to Gems?

They are being retired in favour of skills. Google has said Gems move into the Settings panel from 17 November 2026, and that Business and Enterprise users will no longer be able to create or use them from no sooner than 1 March 2027, with existing Gems migrated to draft skills.